Access files quickly

CATEGORIES: Acrobat, Tutorials | Adobe | October 07, 2005

You may frequently need certain Adobe PDF files that are stored in various folders on your hard disk, on network servers, and even on the World Wide Web. The Organizer feature in Adobe® Acrobat® 7.0 Professional makes it easy to view your PDF files quickly, no matter where you store them. You can group them in ways that make sense to you, even if they’re stored in multiple locations.

STEP 1: Open the Organizer

Click the Organizer button on the File toolbar, or choose File > Organizer > Open Organizer. Acrobat opens the Organizer window, which contains panes to help you group and locate your PDF files.

STEP 2: Add a collection folder.

You can group your files into collections. To add a collection folder, right-click (Windows) or Control-click (Mac OS) the Collections category or a collection folder, and then choose Create A New Collection. Type a name for the collection. When you first create a collection folder, it’s empty.

STEP 3: Add files from the History category

Acrobat keeps track of the PDF files you view and lists them in the History category. Click Today, Yesterday, or another option to see the PDF files you viewed in the associated time period. To add a PDF file to your collection, drag it from the Files pane to the collection name in the Categories pane on the left side.

STEP 4: Add files from your computer

To locate files on your computer, click My Computer or My Favorites in the Categories pane, and then navigate to the folder that contains the PDF files that you want to include. To add a PDF file to your collection, drag it from the Files pane onto the collection name. You can also drag PDF files from Windows Explorer or the Mac OS Finder onto the collection folder in the Organizer window.

STEP 5: Rearrange collection contents

If you decide that a PDF file fits more sensibly with a different collection, move it from one collection folder to another. Just click the collection folder it’s in, select the PDF file, and drag it onto the other collection folder. Collections > [Collection Name] > [File Name] to open a particular file. You can add a PDF file to more than one collection. To add a PDF file to another collection, right-click (Windows) or Control-click (Mac OS) the file, and then choose Add To Collection > [Collection Name].

STEP 6: View PDF files in collections

After you’ve created your collections, return to the Organizer window to view their contents, including thumbnail views of each page in a selected PDF file. Alternatively, in Acrobat, choose File > Organizer > Collections > [Collection Name] > [File Name] to open a particular file.

From the Creative Experts at Adobe. Copyright 2004. Adobe Systems. Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. ©2004 Adobe Systems Incorporated. All rights reserved.

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